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9 Handy Pricing Software Training Tips

October 2nd, 2023 | 12 min. read

By Mark Dwyer

Pricing is the heartbeat of any business, whether you’re selling to other businesses (B2B) or directly to consumers (B2C). Getting it right can skyrocket your profits, but a misstep can lead to missed opportunities and even customer attrition. That’s where pricing software comes in. However, having the software is just the first step. Imagine this: your pricing software, a powerful tool that can steer your business toward greater profits, falls into the hands of your untrained staff. Instead of fine-tuning prices, chaos ensues. Your products are priced too low, leaving you with margins paper thin and pricing managers facing a lot of questions. On the flip side, some items bear astronomical prices, scaring off customers faster than a haunted house. Without the right software training, your pricing solution could turn your business into a topsy-turvy carnival, leaving you juggling financial nightmares instead of profits. 

As a leading pricing software vendor, Pricefx has been on a decade-long journey, hand-in-hand with countless businesses. We have whisked them away from the monotonous land of Excel sheets and clunky old pricing systems and introduced them to a brave new world of cloud-native pricing software. But wait, that’s not all! We do not just drop this tech gem and leave. No way! It is in our DNA to make sure you are not only merely handed the keys to the magic castle, but that you are trained to know every nook and cranny of it, armed with all the wisdom you need for expert pricing. 

In this article, we will share some critical ways to truly harness the power of pricing software with comprehensive training and give you 9 essential tips that broadly apply across both B2B and B2C industries. 

9 Essential Pricing Software Training Tips 

Tip 1: Start by Learning About Your Chosen Pricing Software’s World  

Your kick-off training should be an adventure of learning about the specifics of your chosen pricing software vendor. It should lay down a solid foundation for you to master the intricacies of the software, making it as familiar as your favorite road trip route. This training will take you through the virtual landscape of your software, guiding you through the core functionalities and ensuring you’re ready to navigate the exciting terrain. 

Imagine stepping into a ‘demo’ environment, a virtual playground where you get to play with the software’s basic elements, understanding how they fit together like the pieces of a puzzle. It’s a sandbox of possibilities where you can test the waters, gaining confidence as you interact with the tools and discover their potential. 

But it’s not just about clicking buttons and exploring options. This training should also introduce you to a new language, the unique vocabulary of your chosen pricing software. Think of it as learning the local language before setting off on an adventure. You’ll find that some familiar terms might take on new meanings here.  

By aligning your existing terminology with the software’s, you will unlock the full potential of communication with the platform, avoiding any language barriers that might slow you down. 

This journey isn’t just about learning the software’s features; it’s about making them your own. As you grasp the concepts and navigate with ease, you’ll be better equipped to steer your pricing strategies in the right direction. After all, when you can effortlessly name and navigate the key features of your chosen software, you’re not just exploring, you’re propelling yourself towards achieving your business goals with confidence. 

Tip 2: Embrace Data-Driven Decision Making 

In today’s data-rich environment, making decisions based on gut feelings is a thing of the past. Pricing software can process vast amounts of data to provide insights into customer behavior, market trends, and competitor pricing. Train your pricing team and other internal users (sales, finance, marketing etc. depending on your business set-up) to be data-savvy, enabling them to make informed pricing decisions that drive profit and revenue. But hold on, here’s a crucial part: all this data magic starts with clean and organized data.  

Imagine your IT team as the valiant knights who venture into the labyrinthine caves of your company’s data landscape, wielding brooms of data cleaning and swords of data organization. Having your IT team know how and where your clean data sits will prepare the groundwork for your pricing and sales teams. This way, the training they receive will not be a shot in the dark. Instead, it will be like a treasure map leading them to the treasure chest of accurate information and insights.  

Tip 3: Understand Pricing Elasticities  

Elasticity of demand is a critical concept in pricing. It refers to how sensitive the quantity demanded is to a change in price. In both B2B and B2C, understanding the price elasticity concept helps you strike the right balance – setting prices high enough to maximize profit while not alienating customers. Train your team to consider elasticities, adjusting prices for maximum profit impacts. 

The training on pricing software needs to focus on not only the Pricing Team and IT Team Administrators, but also in order to achieve success must focus on the Users (i.e., sales, customer service teams). Pricing software should supply all the users in your organization with ‘customizable at-a-glance analytics’ while building their quotes and deals, eliminating the need to a back and forth with ‘analytical’ teams. 

Tip 4: Increase the User Adoption of Your Pricing Solution with Training 

Entering a new pricing software tool’s realm without prior training isn’t just unproductive – it’s disheartening. User Acceptance Training (UAT) training doesn’t just offer a chance for users to experiment with the tool, but also lets your people correlate its functionalities with their prior methods and voice their inquiries. Through this approach, users are imbued with a sense of assurance in their skills, a confidence that extends beyond the project’s initial stages. Infusing practical, hands-on experience into the training is a pivotal facet of any triumphant pricing software introduction, as it fosters a widespread embrace of the tool throughout the company. 

Moreover, the impact of comprehensive training reverberates far beyond immediate proficiency. It acts as a catalyst for user adoption, accelerating the software’s integration into daily operations. 


When users are well-versed in the tool’s features and capabilities, they are more likely to effectively incorporate it into their tasks, leading to quicker Return on Investment (ROI). This accelerated learning curve directly translates into increased efficiency and effectiveness, driving your business toward profitability at an earlier juncture. In this way, training becomes a linchpin in transforming your pricing software investment into real-world gains. 

Tip 5: Discover Self-Sufficiency 

Many businesses may prefer to minimize reliance on external service providers for pricing tool management. Autonomy within an organization fosters innovation and creativity, and an excessive dependence on vendors to manage tools should not hinder this spirit. 

With this perspective in mind, some pricing software vendors like Pricefx provide training to empower their clients to uphold and sustain their solutions through their internal capabilities. This specific advantage caters primarily to two categories of users: administrative users and solution developers. While both paths are custom-tailored to meet the unique requirements of each user group, they provide all users with the essential knowledge and competencies needed to foster long-term self-sufficiency. 

Beyond the empowerment of users to oversee their processes, self-reliance also holds tangible benefits for the organization’s bottom line.  

Businesses that incorporate these resources in-house tend to experience more optimized costs associated with solution maintenance compared to those leaning heavily on external vendors. This budget optimization then allows for the allocation of savings toward more crucial aspects of the financial plan.  

To learn seven benefits of Pricefx software training specifically, check out the article directly below:


Tip 6:  Leverage Dynamic Pricing for Real-Time Adjustments  

Both B2B and B2C industries are fast paced. Market conditions can change by the hour. Dynamic pricing, where prices are adjusted based on real-time data, is crucial. Equip your team with the skills to implement dynamic pricing strategies that react to market fluctuations instantly. 


In the intricate realm of pricing strategies, each industry crafts its unique blend of considerations, yet dynamic pricing thrives on a fusion of these variables within its algorithms: 

  • Competitor Pricing: Analyzing the competitive landscape ensures your pricing stays aligned with the market’s heartbeat. 
  • Consumer Purchasing Behavior: Unraveling buying patterns unveils insights into how customers respond to different price points. 
  • Supply and Demand Dynamics: Understanding market dynamics helps balance pricing to match the ebb and flow of demand. 
  • Market Trends: Riding the waves of trends ensures your pricing strategy remains attuned to the evolving market. 
  • Time, Events, and Seasonality: Adapting prices based on time-sensitive factors keeps your strategy agile and relevant. 

The dynamic pricing concept shines brilliantly through real-world examples. Uber, the ridesharing juggernaut, employs surge pricing, tweaking fares based on demand, peak hours, and even individual willingness to pay. Meanwhile, Ticketmaster’s dynamic pricing strategy, spotlighted by its self-service ticket platform, has sparked debates over price gouging allegations. Behind the curtains, the magic of modern dynamic pricing lies in machine learning algorithms and AI (Artificial Intelligence) systems that decipher historical sales, rival insights, market trends, and more, weaving them into a tapestry of optimal pricing strategies. 

However, while the technology does the heavy lifting, a crucial element often goes unsung: your staff’s proficiency in mastering the dynamic pricing functionality of your chosen pricing software. This is where the real artistry lies, as your team’s adeptness at leveraging the software’s power is what will ultimately propel your organization toward its full profit potential. Comprehensive dynamic pricing strategy training not only enriches your team’s skills but also ensures that your strategy becomes a harmonious symphony of data-driven insights and informed decision-making, all leading to a crescendo of profitability. 

Tip 7: Spend the Time to Master Customer Segmentation  

In both B2B and B2C, one-size-fits-all pricing doesn’t work. Training your team to segment customers based on their needs, purchasing behavior, and willingness to pay allows you to tailor pricing strategies. This personalization enhances customer satisfaction and drives sales. This is the solution that allows you to tailor your pricing, marketing, and services with laser precision. Imagine the harmony of efficiency, the symphony of satisfied customers, and the melody of optimized profits. 

Spending the time on segmentation training for your people could be just the ticket that your business needs to bust through the profit glass ceiling you’ve been trying to smash. 

Once mastered, segmentation may lead you to categorize customers into different tiers (For example, say Tier 1, Tier 2, Tier 3, Tier 4 based upon their spending with you), which is a key element for success based not only upon their spending but also on their profitability.



For instance, a customer might fall into what you might call “tier 1” due to their substantial spending, but once you analyze the margins, you may realize that their profitability is not as high, and you might consider relegating them to one of your lower customer tier levels.

This dynamic interaction between spending and profitability can guide your segmentation decisions, allowing you to align your strategies with the unique needs and value that each customer brings to your business. 

Tip 8: Unearth Value-Based Pricing  

In B2B, understanding the value your product or service brings to the customer is crucial. In B2C, it’s equally important to highlight value to consumers. Train your team to apply value-based pricing, setting prices based on the perceived value to the customer rather than simply cost-plus calculations. This extends beyond software proficiency; it’s a mindset that transforms your team into value ambassadors. 


But value pricing is not limited to the realm of pricing strategies alone. To fully embed this concept into your business DNA, holistic integration of value-based pricing and value-centric selling creates a harmonious synergy. Your well-trained team, armed with software awareness and proficiency (where required) and an unwavering focus on value, becomes a driving force in maximizing your company’s revenue while nurturing customer loyalty. With value pulsating through every facet of your business, you’re not just selling products or services – you’re selling value, and that’s an unbeatable proposition. 

Tip 9: Align Departments with Effective Communication  

Pricing impacts various departments within your organization. Effective communication is essential. Ensure your team is trained to know how to collaborate and align pricing decisions with marketing, sales, and other teams. Operating with the sole source of data truth that the implementation of your pricing software has facilitated should help you get there too. Learn more about aligning your departments for pricing success in the article link directly below:


Additionally, clear external communication with customers about pricing changes builds trust. 

Why These Tips Matter 

As you embark on this journey of mastering your chosen pricing software vendor’s tool, it’s crucial to recognize the profound impact each of these tips holds for your organization’s success. From laying a solid foundation through kick-off training to becoming data-savvy decision-makers, every step plays a pivotal role in reshaping how you navigate the pricing landscape.  

Training isn’t only about mastering a tool; it’s about nurturing a mindset. It’s about aligning your team’s approach to pricing with the ever-evolving demands of your industry. Embracing value-based pricing isn’t just a strategy; it’s a cultural shift that infuses every corner of your business with customer-centric thinking. 

But the value of these tips extends beyond the realm of ideas; they’re tangible, measurable, and directly affects your bottom line. Well-trained teams translate to efficient operations. Data-savvy decisions translate to revenue growth. A value-driven mindset translates to customer loyalty. It’s the path to turning your pricing software investment into concrete, real-world gains.  

Delve into the article below and see how Pricefx is committed to empowering its customers on the transformative journey and the kinds of training on offer:


 Or if you’re ready to get started with implementing a Pricefx solution for your company’s pricing needs, talk to one of our experts now. Happy Pricing! 

Mark Dwyer

Solution Advisor in Customer Solutions , Pricefx APAC

Mark Dwyer is a Pricing Solutions Advisor and Consultant. He has accumulated more than 25 years of experience in both hands-on and strategic pricing improvements in medical technology, financial services, construction materials and distribution industries. With an MBA majoring in finance, Mark has also co-authored books on Pricing as well as Team Management. When not delivering upside for his customers, Mark enjoys going to the gym, golf (among other sports) and traveling, and is dedicated to ensuring the ongoing happiness of his family.